“I was advised that there was no duties and it wasn’t mandatory for me to attend those meetings,” said Jauregui, “I did attend several meetings and I was not required to give a report.”
Jauregui continued, “That the city transferred all of its duties from the City Treasurer to the Finance Officer under the direction of the city administrator at that time.”
With extensive research of City Minutes, and City Code, the duties of the City Treasurer were transferred to the City Finance Officer; however under the same city code listing the City
Treasurer duties it explicitly states that other duties may be prescribed by the city council from time-to-time.
According to sources, once the City of Williams transferred the duties to the City Finance Officer, it was recommended to council to require a City Treasurer to give a monthly report. This requirement imposed the obligation onto the City Treasurer, with a monthly compensation of $100.
Santos Jauregui was appointed by Mayor Virgina Frias on March 27, 2006 where according to City Minutes she stated” I had spoken with Mr. Jauregui and he would speak to the City
Administrator to get an idea of what the job entails, but has stated that he would like to take the position.”
Found in the April 12, 2006, Minutes of the City of Williams Mr. Jauregui stated that he look forward to doing the job, and would have a report at the next meeting.
During the May 3, 2006 minutes it is shown that Mr. Jauregui gave the council a City Treasurer Report for the month.
In the June 14, 2006 minutes it is shown again that the report was given to the council; however, the minutes do not state Mr. Jauregui as giving the report.
In the July 12, 2006 minutes, it is shown that ‘nothing to report’ was given to the council; again, the minutes do not state Mr. Jauregui as giving the report.
The City Treasurer was shown as ‘absent’ in the August 9, 2006 minutes.
In the September 13, 2006 minutes it is shown a report was passed out to council members and was given; however, the minutes do not state Mr. Jauregui as giving the report.
The City Treasurer is shown as ‘absent’ in the October 11, 2006 and November 8, 2006 minutes.
In the December 13, 2006 minutes it is shown that Mr. Jauregui apologized for absences at prior meetings and presented the treasury report.
The City Treasurer is shown as ‘absent’ in the January 17, 2007, and the February 14, 2007 minutes.
The City Treasurer is shown with an ‘excused absence’ in the March 14, 2007 minutes.
The City Treasurer is shown as ‘absent’ in the April 11, 2007 and May 9, 2007.
In the June 13, 2007 minutes, it is shown that the City Treasurer was shown as ‘absent’, and the council held a discussion on the City Treasurers Duties.
The City Treasurer is shown as ‘absent’ in the July 11, 2007 minutes.
In the August 8, 2007 minutes, it is shown that the City Treasurer was shown as ‘absent; and Mayor Don Barker requests City Finance Officer, Gail Richardson to gather information on the Treasurer position.
The City Treasurer is shown as ‘absent’ in the September 12, 2007; October 10, 2007; November 14, 2007; December 12, 2007; January 9, 2008; February 13, 2008; March 12, 2008; April 9, 2008; May 14, 2008; June 11, 2008; July 9, 2008; August 13, 2008; September 10, 2008; October 8, 2008; and November 12, 2008.
During the November 2008 election, Sally Barker was elected City Treasurer and began her service on the December 10, 2008 meeting of the Williams City Council where she continuously provided a City Treasurer report at monthly meetings.
In minutes for the December 19, 2012 council meeting, City Treasurer Sally Barker resigned from the position. The council began discussion on the appointment of the City Treasurer. City Attorney, Ann Siprelle clarified that the council had adopted an ordinance to transfer the duties of the Finance Officer in order to have someone with qualifications to oversee the City funds rather than leaving that responsibility to someone who may run for the office without any knowledge or ability in the field. Siprelle also commented that the law requires the City Treasurer.
In the January 23, 2013 minutes the council agreed to advertise a vacancy for City Treasurer by appointment. That advertisement was published in the Williams Pioneer Review on January 28, 2013, on the City of Williams Website, and various other newspapers. In that advertisement, it states “The City Treasurer is also required to attend Finance Committee meetings, City Council meetings and other such meetings as necessary to provide input or receive information relevant to the position.”
As a result, Jorge Carmona was appointed to fill the vacancy of City Treasurer. Carmona has attended and gave a city treasury report at all City Council Meetings with the exception of few excused absences.